Organizing Student Activities

At HKUST, registered student organizations and individual students are encouraged to organize activities catering various interests of their peers.

Campus facilities, funding, insurance, guidelines and regulations, and other resources related to organizing student-led activities are provided below. Leaders and activity organisers should familiarize themselves with this information. The Student Support & Activities Team of DSTO can also provide specific advice on activities or assist with matters such as commercial sponsorships, using university logos or names, inviting celebrities, influencers or media, and more. Please email ssa@ust.hk.

01 Campus Facilities
02 Funding Support
03 Group Insurances for Recognized Activities
04 Guidelines and Regulations
05 Resources for Student Organizations / Activities
06 Promotion Support for Recognized Activities
07 Activity Zone
Campus Facilities
The following offices have various venues for student activities:
Venue Type
(Managing Unit)		Details / FormBooking Flowchart
Activity Venues

(Student Support & Activities, Student Housing & Residential Life, DSTO-SSA & SHRLO)		LinkLink
Communal Areas

(Campus Management Offices, CMO)		LinkLink

Shaw Auditorium

  • Main Hall
  • Rooms & Facilities

(Shaw Auditorium Unit, SAU)

 

Link
Classrooms and Lecture Theaters

(Academic Registry, ARO)		LinkLink
LG7 Restaurant Venue

(Campus Services Office, CSO)		Link-


Venues for student activities with specific purpose:

Funding Support
We offers several funding schemes to support student groups or students in initiating activities to enrich their university life.
Group Insurances for Recognized Activities

The university provides Group Personal Accident Insurance to cover all students against accidental death, disablement, and accidental medical expenses arising from the recognized student activities. The Public Liability Insurance indemnifies students against legal liability to third parties in case of accidental bodily injury and/or accidental property damage incurred in these activities. Organizers are advised to arrange insurance for non-HKUST participants (including alumni) in your activities. Read the details HERE.

The university’s travel insurance covers HKUST participants in student-led outbound trips free of charge, but prior approval must be obtained from DSTO (FORM) or your sponsor department. Organizers should consult and submit the information at least two weeks before departure for consideration. Otherwise, organizers must arrange travel insurance for all participants to cover the entire trip. You can choose the university's Optional Travel Insurance Plan or other plans.

Guidelines & Regulations
Resources for Student Organizations / Activities

The resources for student organizations / activities aims to assist in planning and executing successful student activities, as well as to facilitate the operation of student organizations. It contains a diverse range of resources, such as guidelines, training materials, templates, sample proposals, frequently used forms, and online references.

Promotion Support for Recognized Activities
1. Activity Promotion by DSTO
Student organizations and funded student activities can make use of the following e-channels for promotion:
  • ​Mass Email through the “Student Support & Activities Weekly News” sent to all students every Tuesday (once per event)
  • Digital Promotion Board at the Student Center (up to 2 weeks)
Please email ssa@ust.hk for information on poster resolution and submission requirements. 
 
2. Activity Promotion by MTPC
​Recognized student organizations may also promote their activities through the campus Digital Notice Boards. For more information, please visit HKUST Digital Display.
 
3. Post-Event Sharing on SSA Instagram
Outstanding or innovative activities can be featured on the SSA Instagram page. Please send an event recap and photos to ssa@ust.hk for consideration.
Activity Zone

Click here to explore the upcoming activities organized by student organizations.

Check out at our Instagram page to review hightlights of some activities held in the past.

Apart from activities organized or administered by DSTO and student groups/societies, you can also gain exposure by getting involved in activities organized by external organizations.

Disclaimer: The following activities are organized by external parties. Participants should contact respective organizers directly for enquiry and details. Students are advised to join at their own discretion. The University shall not be liable for any consequential, incidental or contingent loss or damage.

Remark: Students are strongly advised to closely monitor disease outbreak news for health protection and safety of outbound trips at the government links below:

  1. Travel Health Service: https://www.travelhealth.gov.hk/eindex.html
  2. Outbound Travel Alert: https://www.sb.gov.hk/eng/ota/
Application DeadlineActivity
22 May 2026文協盃AI設計比賽2026 (Chinese version only)
Program details and application
10 Jul 2026文協盃2026年度徵文比賽 (Chinese version only)
Program details and application
18 Sep 2026第十五屆「文協盃」書法比賽 (Chinese version only)
Program details and application
6 May 2026香港2035 青年政策提案比賽(Chinese version only)
Program details and application
As soon as possible2026 International Academicians Hong Kong Forum
Program details and application
31 May 2026寧夏非遺文化探索交流團(Chinese version only)
Program details and application
10 Apr 2026「文化展魅力科技創未來」香港青年山東實習計劃2026(Chinese version only)
Program details and application
24 Apr 2026我的祖國-京港澳學生交流營2026
香港青年國情考察計劃(江蘇)(Chinese version only)
Program details and application
29 Apr 2026「茶香情濃」茶葉禮盒封面創意設計比賽 (Chinese version only)
Program details and application
1 May 2026Mini Certificate in Global Aging & APRU Global Health Virtual Case Competition 2026
Program details and application
As soon as possibleVanishing Act Pre-performance Talk and Performance
Program details and application
Refer to the organizer's website山•灘拯救隊 (Chinese version only)
Program details and application
Refer to the organizer's website童夢同行義補計劃 — 招募義務補習老師
Program details and application

Disclaimer: The following offers are provided by external companies. Participants are advised to read the terms and conditions carefully and contact the respective companies directly if any inquiries. The University do not assume any liability for any losses or damages that may arise from participating in these offers.

Please Stay tuned for upcoming offers

Enquiries

For enquiries, please contact us via email at ssa@ust.hk or call us at 2358-6662. You could also visit us in person at Student Support & Activities Counter, LG3005, Indoor Sports Complex (Lift 3 or 6)

Learn More