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Guidelines for Booking of Sports Facilities in Advance by Clubs
BLOCK BOOKING FOR TEAM PRACTICE
  • all sports clubs affiliated to the HKUSTSU and have a team formed to represent the University in taking part in the Inter-Collegiate Competitions and/or the Joint Universities Competitions will be allocated a block booking of one practice session of 2 hours per week from September until next April;
  • a club has a male and a female team who practise at the same time, the practice session will be 3 hours per week;
  • the Sports Association (SA) of the HKUSTSU helps to co-ordinate the block booking schedule in July; team leaders must inform SA their preference prior to the deadline, compromise among teams is needed to suit the competing demand of teams;
  • a team who wishes to continue with their practice after April may submit their request duly endorsed by their Club Advisor to DSTO, approval subject to availability.
BLOCK BOOKING FOR CLUB PRACTICE
  • all sports clubs affiliated to the HKUSTSU may apply for a block booking for practice of their members, subject to availability;
  • use of popular facilities such as the S.H. Ho Sports Hall and the Artificial Turf Soccer Pitch for club practice is usually not supported unless have very strong justification.
 
ADVANCE BOOKING FOR ADDITIONAL TEAM PRACTICE
  • teams of a sports club may apply for one additional booking for practice of 2-3 hours per week on a monthly basis, subject to availability;
  • additional request for team practice in the S.H. Ho Sports Hall and the Artificial Turf Soccer Pitch is normally not supported;
  • the booking request must be submitted one month in advance and with the endorsement of Club Advisor.
 
ADVANCE BOOKING FOR ORGANIZED EVENTS OF SPORTS CLUBS
 
  • each sport club may make advance booking of sports facilities for their organized event (incl. Intramural and intervarsity) once in each academic year;
  • events should be held on weekends;
  • organized events to be held in the same facility in consecutive weekends will not be supported, including events organized by different clubs;
  • booking application should be submitted together with the proposal two months before the event;
  • application and proposal should be endorsed by the Club Advisor;
  • application not endorsed and/or submitted together with the proposal will not be accepted.
FLEXIBILITY SCHEME
  • a pilot scheme for one year starting in September 2011;
  • purposes:
    • to enable non-sport clubs to make advance booking for their organized events;
    • to promote use of popular sport facilities during non-peak hours;
    • to promote use of sport facilities with low utilization.
 
NOTES ON BOOKING AND USE OF SPORTS FACILITIES
  • Rules And Regulations on Use of Sports Facilities
    • the rules and regulations are available on the webpage of DSTO;
    • the rules and regulations of each facility are posted on the notice-board inside or at the entrance of the facility
  • No-show Penalty
    • Team/Club practice - cancellation of practice sessions in the following two weeks when the team/club has accumulated two no-shows
    • Organized events - cancellation of subsequent bookings of the same event
  • Cancellations
    •  Teams/Clubs/Organizers may cancel their booking in advance in the following ways:
      (a) in person to the duty attendant of the sports facility reserved;
      (b) in person or by phone to inform staff member at the Sports Facilities Counter at LG4 (Ext. 6666);
    • a cancellation made before the starting time of the booking will not be counted as no-show.
  • Admissions of Guest Teams
    • Teams/Clubs may bring in a guest team to practise with them;
    • a form for Admissions of Guest Team is available at the Sports Counter and should be submitted no less than 24 hours before arrival of the guest team.
  • Organized Event
    • clubs are advised to organize a working meeting with the Sports Development at least two weeks before the event, attendance of the Club Advisor is desirable.
New Arrangement of Sports Club Practice Booking
Advance Bookings of Sports Facilities - Flexibility Scheme
New Approval Guidelines in Advance Booking of Sports Facilities by Groups and the Charge System